Peninsula Caged Bird Society (PCBS)
101 Brook Run, Yorktown VA 23693
A 501c (3) non-profit organization.

Dear Vendor,


            Peninsula Caged Bird Society (PCBS) invites you to participate in our upcoming Exotic Bird Festival and Mart, April 1, 2023, to be held at the spacious Hellenic Community Center of the Saints Constantine and Helen Greek Orthodox Church, 60 Traverse Road, Newport News VA. Our Festival includes vendors offering birds and bird supplies/accessories as well as craft, art and jewelry vendors.


A huge raffle table and birds for viewing will be happening throughout the day to encourage attendees to spend a relaxed day visiting with vendors and other bird enthusiasts.

 

Extensive advertising of this event is already happening.

This facility provides easy access for loading/unloading (with 3 entry doors; all without steps) and plenty of free parking.

 

The Center is equipped with a security system, is well lit, clean and only one block off I-64. (Exit 258B onto US Route 17N, left at second traffic light onto Traverse Rd.)

 

Numerous hotels and restaurants are located near-by. Days Inn, 11829 Fishing Point Drive, Newport News, VA 23606, 757-873-6700, is offering a discounted rate. You MUST say you’re with the Bird Mart for discount. We have
a block of rooms reserved for vendors and guests.

 

The ladies from the church will operate the snack bar. Limited breakfast items will be available and then delicious food and drink items available from 11:00 A.M until 3:30 P.M.

 

There is a separate area to sit and enjoy your snack or lunch. (Birds may NOT be taken in the snack bar area until after 3:30 P.M. when the snack bar closes.)

PCBS invites you to participate in our event as a Vendor and/or by a donation of your product or professional service for our raffle. A Vendor Contract and our Guidelines are attached.

 

We hope you will join us and that your day will be fun and prosperous!

Sincerely,

Nancy E. Butterfield 
PCBS Chairperson, www.vapcbs.com 
Novabfield@gmail.com 757-223-9440 

PCBS VENDOR GUIDELINES

Un-weaned birds may NOT be sold at the mart; you MAY take deposits on them.


NO birds may be raffled off at the mart.


Dogs, cats, reptiles or other animals may NOT be offered for sale without prior approval.
(Contact Point - Nancy at 757-223-9440, novabfield@gmail.com)


Under NO circumstance will poultry be allowed at the festival.


PCBS Festival Committee reserves the right to deny entrance or continued vendor participation
to vendors or persons that are disruptive or conduct themselves in an unprofessional manner.


Birds, cages, and/or display material not meeting a “reasonable” condition as determined
by the Festival Committee may be denied entrance.


Sales tax reporting is the responsibility of the exhibitor.


Failure to appear will not normally constitute reimbursement of fees. Fees paid will be considered a donation to PCBS.

 

Reimbursement may be considered by circumstance by Festival Committee.


Vendor applications must be signed and fees paid prior to booth set-up.


Vendor payments after March 15th must be by check, pay pal or credit card.


Remember - there is ALWAYS a risk of exposure to disease or viruses when you take your bird
into an environment containing other birds or where others have been.

 

Please only bring healthy birds to the mart. Realize YOU bring YOUR birds at YOUR own risk.

Lodging - Day’s Inn

11829 Fishing Point Drive, Newport News, VA 23606
757-873-6700, Code – Bird Mart

(You MUST say you’re with the Bird Mart for the Discount.)

Directions to Hellenic Center
60 Traverse Road, Newport News, VA 23606

From Interstate 64, take Exit 258B onto US Route 17 North.
Turn left at Second Traffic Light onto Traverse Road,

Hellenic Center is on your left.

VENDOR  SPACE INFO.

Vendor spaces are 10’ x 10’ and include one 8’ table & chairs. Electricity is only available on wall spaces.

For Electricity, Please reserve spaces early. Table covers are required, but not provided.


           Vendor set up is Fri March31, 3:00 P.M. to 7:00 P.M., and again Sat April 1, 7:00A.M. to 9:00 A.M.             

Doors open with free entry Sat 9:00 A.M. to 4:00 P.M. Vendors should be packed and out of venue by 5:00 P.M.


Description Qty Price Total
Wall/Electric Spaces w/1 Table Each _______ x $70.00 = _________________
Center Room Spaces w/1 Table Each _______ x $60.00 = _________________
Addt’l Tables (1 incl’d w/each space) ________ x $ 5.00 = _________________
Less 10% if payment is rec’d by March 10th = _________________
Total Amount Enclosed $ _______________


Payments received after March 15th must be by check, pay pal, or credit card

 If you do not want any tables with your spaces, please provide in block below stating NO TABLES.


Please make checks payable to PCBS.

(For PayPal: use email address pcbs06@cox.net and click on

(“Send money to family and friends.”)   

               

                                                              Mail signed contract and payment (if by check) to                                                               Nancy Butterfield, 101 Brook Run, Yorktown VA 23693, 757-223-9440.


I/We release PCBS, the Greek Orthodox Church, and all persons connected for any incident, grievance or complaint occurring at this Bird Festival. I/We agree to abide by the Exhibitor Rules as provided and the laws of the city of Newport News and the Commonwealth of Virginia.

 

By Submitting this Application you Agree to all terms & Conditions

PCBS VENDOR CONTRACT

Thanks for submitting!